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Advanced Accessible PDF Techniques 
The Accessible Technology Webinar Series is sponsored by the Great Lakes ADA Center and the Pacific ADA Center, both members of the ADA National Network.
The Session begins at 1:00 pm CST
We will be testing audio quality periodically
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Webinar Features
Closed captioning – click CC icon (located in the Audio/Video Panel) or control-F8 (command-F8) and adjust your screen.
Questions -  Type your message into the chat area that appears.  The question will be viewed by all moderators. (Keyboard - F6, Arrow up or down to locate “Great Lakes” and select to send a message )
Customize your view – You can change the size and location of any of the panels (Chat, etc.) by hovering your mouse over the line  icon at the right of each panel and select “Detach Panel”.  Each panel can be repositioned and resized.
Please do not use emoticons or hand-raising features during this session
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Advanced Accessible PDF Techniques: Forms & Tables
Christy Blew, M.S., C.C.T.
IT Accessibility Specialist
University of Illinois
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PDF?
Created in 1993, is used for representing two-dimensional documents in a manner independent of the application software, hardware, and operating system.

Key element – scalable
Not natively accessible
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How We Acquire PDF
Scan from print document
Save As/Convert to PDF from program
Print to PDF from program
Just receive a PDF – no access to original document
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Basic PDF Accessibility
Text vs. Image
Tags
Heading Structure
Alt Text/Text Descriptions
Reading Order
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Advanced PDF
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Forms
Tooltips are what make these accessible
Data Tables
Use the Tags panel to check if cells are marked up with TD and TH correctly
FORMS
Tools > Forms > Edit
Auto-detect based on form
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Form Elements
Text Fields – Fill in the blank
Check Boxes – Select one or more options
Radio Boxes – Select only one from multiple options
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Form Editing Mode
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Add Fields
Edit Fields
Close Editor
Add a Field
Add New Field
Place Field
Enter (visually will change)
Select ALL PROPERTIES
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Tooltips
Assistive Technology identifies form fields via tooltip
Make sure tooltip notes what needs to be completed
Sometimes may need to put a full question in a tooltip
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Checking Tooltips
Check in the properties box in the Form Editing Mode
Hover mouse over form element in reading mode
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Form Order
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Change Form Tab Order
Drag and Drop
Match order to logical reading order of document
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Add/Edit Form Elements
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Table Rules
All tables must have at least one heading row
Tables with a heading row and heading column must use ID’s to identify cells
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Table Editor
Activate Touch Up Reading Order Panel
Table elements show with “X” through them
Right click on table
Select Table Editor
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Identifying Cell Types
Cells will highlight
Color coded based on cell type
Select cell, right click, to open properties
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Change cell type here
Change colors in Table Editor Options
Change to Header Cell
Select cells to change
Select Table Cell Properties
Change to Header Cell
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Assigning and ID to TH
Each TH cell must have an unique ID assigned to it
Enter this in the ID field in the properties
Use identifiable words for ID
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Associate TD with TH
Assistive technology uses the ID’s to associate the TD cells
In Properties, select the “+” to show all available IDs
Select the ID’s that correspond to that cell
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Check Table in Tags
Double Check Table in Tags Panel
TH vs TD
Correct # of cells
Complex Table Check
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Complex Tables
Merged cells
Does not seem to match up
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Fixing Complex Tables
Retagging gets close
Compare to Tags to clean up
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Merged Cells
Merged cells are set up in the Row/Column Span boxes in the properties
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Don’t Get Discouraged
Yes, it may take extra time to figure out
Yes, you may have to do it more than once
Yes, you may use inappropriate language
BUT
YOU CAN DO IT!
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Thank you!
Christy Blew, M.S., C.C.T.

IT Accessibility Specialist
University of Illinois at Urbana Champaign

clblew@illinois.edu
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Thank you for participating!

Watch for The Accessible Technology 
Webinar Series in 2014

The session today was recorded and will be 
archived at 
http://www.ada-audio.org/Webinar/AccessibleTechnology/